Important ASU & De la Garza Advising Protocols

GRADUATE COLLEGE LINKS:

LINK ONE: Academic Calendar(s)

LINK TWO: Graduate College Forms
This includes links for forms related to comps, prospectus, and the “culminating experience” (thesis/dissertation defense).

LINK THREE: CALENDAR for SUBMITTING THESES/DISSERTATIONS

PLEASE KEEP IN MIND:

1) IF YOU PLAN A DATA MEETING, COMPS DEFENSE, PROSPECTUS DEFENSE, OR DISSERTATION DEFENSE, THAT YOUR COMMITTEE MUST HAVE THE NECESSARY DOCUMENTS/WORK TO REVIEW AT LEAST TWO WEEKS IN ADVANCE (MY REQUIREMENTS AS YOUR ADVISOR).

2) IN ADDITION TO THE ABOVE, HERE ARE ADDITIONAL TIME CONSIDERATIONS TO KEEP IN MIND:

a. FOR COMPS–you must meet with me at least three months prior to the date you wish to take your comprehensive exams. You should also:
1. Prepare a reading list (discuss with me)
2. Prepare a 1-2 page summary statement of the nature of your work and developed expertise. This statement should also mention briefly the basic nature of the dissertation you see yourself writing in the future.
3. Expect to spend one week engaged in the process of taking your comprehensive exams.
4. Expect a time delay of at least two weeks, and up to several months (depending on the time of the year you take your comps) after you have taken your comprehensive exams and before your defense of your exams is scheduled.
5. Know that it is entirely up to your committee whether you will be permitted to schedule a prospectus defense prior to having defended your comps. If you fail even one of your comps questions, you will have to wait until you have rewritten the failed portion of the exam before you can present a prospectus to your committee.

b. For PROSPECTUS DEFENSE: You must have passed your comprehensive exams and successfully defended/discussed them orally to your committee’s formal satisfaction prior to presenting and defending your prospectus.
1. Your prospectus defense may be scheduled prior to your completion of your comps’ orals, but this does not mean you will be allowed to defend the prospectus unconditionally. You SHOULD NOT schedule your prospectus defense until I advise you that this can be done.
2. The form of your prospectus is entirely up to your committee. Do not assume that what other students have done in their committees is collective precedent for what you will be permitted to do. Each committee determines what is appropriate and necessary for each student to fulfill within the general guidelines of the degree, in order to earn the Ph.D. degree as envisioned for your particular set of skills, proficiencies and expertise.

c. IRB Review Forms. You may submit IRB forms any time you are engaged in a study. As a graduate student, your advisor for each study will be formally identified as the primary investigator. For your dissertation, you will be responsible for the content of your forms and all revisions. The IRB will notify me of all revisions required and all paperwork you must submit along the way.
1. Just because you have had IRB forms approved and authorized for you to gather data related to your dissertation does NOT mean that your committee must accept any work that you have done prior to your formal prospectus defense and approval.
2. Your committee will want to review your IRB to see that your study as proposed to the institution is indeed the study they have authorized you to conduct.
3. Purely creative and analytic works that do not engage in the formal collection of information/data from human beings other than yourself outside of public gatherings and publicly accessible materials, will not need to submit an IRB form. Please check with me before you determine whether this applies to you.

d. CREATIVE ACTIVITY/ PERFORMANCE–
1. All creative works or performances done as part of a dissertation process must fulfill a proposal/outline requirement as set forth by me and/or your committee. This does not mean that we will micro-manage your performance, but it does indicate that your creative process must be accounted for formally as it progresses, and not as a retrospective process.
2. I am not the director of your creative work for your dissertation in the sense of being the director of your performance. However, I AM the director of your dissertation, and along with your committee, am concerned that your creative work fulfill agreed upon standards for your dissertation. As such, your “data meeting” will likely be a meeting during which this creative process is outlined and discussed procedurally and reflexively.
3. Scheduling an event with The Empty Space or working with its artistic director on a performance does not constitute approval by your commmittee or by me of your work as your formal creative work for your dissertation requirements unless it has been formally agreed upon PRIOR to beginning the creative process.
4. You need not perform “in” your disseratation performance–you may direct, write, cast, and/or perform in your original creative work or original creative interpretation as appropriate to your dissertation work and project. Your committee and I must be in agreement with this prior to your process. You may not simply alter your process without checking in formally-please remember this.

e. DATA MEETINGS. All dissertation research must submit to a data meeting with the committee after data has been collected, conceptual ideas have been formulated, etc., as appropriate to the form of the research or creative activity in which you will be engaged.
1. The data meeting should be scheduled prior to any serious development/writing of the dissertation analysis so that you are not faced with daunting tasks such as that of major revisions or redirection of your work.

f. DISSERTATION DEFENSE. Your committee should have your completed dissertation draft manuscript in their possession for review at least three weeks to a month prior to your dissertation defense.
1. In order for your committee to receive this completed draft in such a time, I should receive a completed draft at least two months prior to the defense of the dissertation, in order to review and suggest revisions prior to passing the manuscript on to your committee.
2. PLEASE NOTE THAT HOLIDAYS AND TIME DURING THE SUMMER WHEN FACULTY ARE NOT EMPLOYED MIGHT REQUIRE THAT THESE TIMELINES BE SIGNIFICANTLY LONGER.
3. You should be discussing your dissertation progress with me all along the way.
4. If you are performing in addition to writing a dissertation, you must work very carefully with me and your committee in order to create a calendar for your efforts that will be attainable.

GENERAL POINTS OF WISDOM:
***IT IS NOT MY RESPONSIBILITY TO CHECK UP ON YOU FOR YOUR PROGRESS. (This does not mean that I might not do so; it just means that if you have not heard from me, you shouldn’t be “waiting” for me to get in touch with you about your progress–your progress is YOUR responsibility.)

***IT IS YOUR RESPONSIBILITY TO CHECK IN WITH ME. Do not expect me to be available immediately upon receipt of an email or phone message from you requesting a meeting. ANTICIPATE your schedule and remember that these things must be planned in advance.

***USE THIS BLOG to post official substantive questions and to request meetings and check my overall schedule.

***USE THIS BLOG to post links related to your work.

***USE e-mail to send document copies, etc.

***USE THE PHONE to schedule informal meetings, social events, and send reminders before events, check on small details, etc. DO NOT ASSUME that an oral or phone or text conversation constitutes a scheduled agreement. If it is not on the BLOG SCHEDULE and my GMAIL CALENDAR, there’s a LARGE LIKELIHOOD a reminder is needed. (request to be added to my student calendar if you would like to see this, by writing to sdelagar@gmail.com)

***Your life is your life. That said, my job is my job, and my job is to help you to finish as a graduate of the Hugh Downs School of Human Communication, and so that you represent the quality of scholar that a Research I institution produces.
: If you choose to take personal leave, vacations, family time, holidays, or disappear for romantic, relational, emotional, psychological, health, to take another job or other reasons, it WILL affect your completion calendar.
: If you do the above, and your trajectory is affected, realize that I will NOT adjust my schedule arbitrarily or spontaneously to accommodate your change in your schedule of completion. EMERGENCIES WILL BE TAKEN INTO CONSIDERATION. But please remember how expensive it is to go to school, and that if you are embarrassed, angry, ashamed, or otherwise motivated not to get in touch with me to make the necessary adjustments to your schedule, that your completion will be affected by this.
: The director of undergraduate education and your course coordinators for the classes you are teaching are not your advisors. DO NOT assume that advice that you are given about your trajectory and completion is going to work to your advantage until you have discussed it with me, especially when it comes to major planning of your activities. What you teach, when you teach, etc., HAS A BIG EFFECT on what you can get done. You are much more desirable as an employee with one less course on your vitae under “teaching” and one more degree under “EDUCATION.”
: We all talk about others and will hear things. The less you allow GOSSIP to become part of the way you make decisions or try to influence your process or progress, the more professional you will become.
: If something seems odd, wrong, or otherwise problematic about some way that your experience as a student is progressing, BY ALL MEANS talk with me about it. If “I” am the problem–BY ALL MEANS talk with me about it. But remember, I will be your friend possibly AFTER you attain your degree. I am your ADVISOR FIRST and will remain so until you have graduated. I will never put friendship with one of my students first, if I am obligated to them as an advisor or faculty member. As graduate students and faculty, we navigate very porous boundaries between roles of friends and colleagues, mentors and supervisors, employers and directors. Please recognize that your roles are much more fluid than are those of your faculty members, and that when push comes to shove, until you have graduated and formally become our colleague, you are our student FIRST. That is an honor and a serious responsibility we shoulder as graduate faculty, and I thank you for your trust and willingness to walk this path. I do not accept any advisee without the utmost of confidence in their capability to succeed as a professional. YOU are no exception.

SUBJECT TO REVISION AND ADDENDUM. PLEASE REPLY BY COMMENT TO ACKNOWLEDGE REVIEW and to request updates and notices of new posts.

3 comments on “Important ASU & De la Garza Advising Protocols

  1. drflor says:

    I reviewed the information for advisees and appreciate you embedding the grad college links directly on this page.

    yjm

  2. Terrie Wong says:

    I have reviewed the information above and would like for updates and notices of new posts be sent to terrie.wong@asu.edu

    I wish you a wonderful sabbatical.

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